Conformed Copy

A conformed copy is a reproduction or exact copy of an original document where essential legal features like signatures and seals are typed or indicated in writing.
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Definition

A conformed copy is a copy of an original document where the essential legal features, such as signatures and seals, are indicated. In a conformed copy, these features are typically typed out or written to show their presence on the original document.

Examples

  1. Legal Contracts: When creating a conformed copy of a signed contract, the signature of the involved parties would be typed out or noted as “(signature)”.
  2. Court Orders: In a conformed copy of a court order, the judge’s signature and court seal might be represented with the notation “(signed)” and “(seal)” respectively.
  3. Corporate Resolutions: For board meeting minutes or resolutions, a conformed copy would replace the original handwritten or ink signatures with typed acknowledgments of those signatures.

Frequently Asked Questions

What is the difference between a conformed copy and a certified copy?

A conformed copy is a document where signatures and other legal marks are indicated typographically rather than shown in their original form. A certified copy is a photocopy of an original document that has been verified as a true copy by a competent authority, often marked with a stamp or seal to confirm its legitimacy.

Conformed copies are often acceptable for legal and administrative purposes, providing there is no need for a notarized or otherwise officially certified copy. The acceptability ultimately depends on the requirements of the requesting entity.

How can you create a conformed copy?

To create a conformed copy, reproduce the entire content of the original document, typing or noting details where signatures and seals occur. For instance, write “(signed by John Doe)” where John Doe’s signature would appear. Ensure all substantive content remains identical to the original document.

Certified Copy

A certified copy is a photocopy of a primary document that has been officially endorsed to confirm it is a true copy of the original.

A legal seal is an embossed emblem or stamp used to authenticate a document.

Notarization

Notarization is the process by which a notary public certifies the authenticity of signatures on a document.

Online References

Suggested Books for Further Studies

  • “Legal Document Preparation” by Virginia Koerselman Newman
  • “The Complete Guide to Contract Lawyering” by Deborah Arron and Deborah Guyol
  • “Legal Writing in Plain English: A Text with Exercises” by Bryan A. Garner
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